Parent Leave Approver (“we”, “our”, “us”) respects your privacy and is committed to protecting the personal information of students, parents, teachers, and educational institutions using our application. This Privacy Policy explains how we collect, use, store, and protect your information when you use the Parent Leave Approver mobile application and related services.
1. Information We Collect
We collect only the information necessary to provide secure and efficient leave management services.
a. Personal Information
- Name (Student / Parent / Teacher)
- Email address
- Phone number (if provided)
- Profile photo (optional)
- Role type (Student, Parent, Teacher)
- School / Institution details
- Class / Section information
b. Leave-Related Information
- Leave type (Sick, Casual, etc.)
- Leave dates and duration
- Reason for leave
- Destination and travel details (if provided)
- Uploaded documents (medical certificates, supporting files)
- Approval comments from parents and teachers
- Leave status (Pending, Approved, Rejected, Partially Approved)
c. Authentication & Technical Data
- Firebase Authentication credentials (for login and verification)
- Device information (for security and notification delivery)
- App usage logs (non-personal, for performance and debugging)
- Notification tokens for push notifications
2. How We Use Your Information
- To submit, review, approve, or reject leave applications
- To enable dual approval by parents and teachers
- To send real-time notifications and alerts
- To display leave history and statistics
- To ensure role-based access control
- To maintain secure authentication and account verification
- To improve app performance and user experience
- To comply with legal and institutional requirements
3. Data Storage & Security
- Data is stored using cloud-based infrastructure with secure access controls
- Firebase Authentication is used for secure login and role-based access control
- Encryption is applied in transit where supported by platform services
- Access permissions ensure users see only relevant data
- Regular monitoring and security improvements are implemented
4. Data Sharing & Disclosure
We may share limited data only in the following cases:
- Within the institution: Parents, teachers, and students can view relevant leave-related information based on role permissions.
- Service providers: Trusted services (e.g., Firebase) for authentication, notifications, and storage.
- Legal obligations: If required by law, court order, or government authority.
We never share personal data for marketing or advertising purposes.
5. Children’s Privacy
- The app is designed for educational use under parent and institution involvement.
- Student accounts are associated with parent/teacher roles for approvals and monitoring.
- If you believe a child’s data has been collected improperly, contact us immediately.
6. User Rights & Choices
- Access your personal data
- Update or correct profile information
- View leave history and approvals
- Request account deactivation
- Control notification preferences
7. Data Retention
- We retain data only as long as needed for operational and institutional purposes.
- Leave records may be stored for academic/compliance requirements.
- Accounts may be removed upon request or after extended inactivity.
8. Third-Party Services
Parent Leave Approver may use third-party services such as Firebase Authentication, cloud databases, and push notification delivery services. These providers may process limited information as required to provide their services and follow their own privacy policies.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page and/or inside the app. Continued use of the app indicates acceptance of the updated policy.
10. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy, contact us:
- Email: support@phpteam.in
- App Name: Parent Leave Approver
- Purpose: Student Leave Management System